Web Tutorial

Setting up your Inventory List: > Adding Bottles

To begin, you need to set up your bar’s inventory list. You can find and add bottles from our liquid database.

• At the sidebar, select your bar’s “Inventory List”
• Select “Add New”
• Use “Search” to find your bottles in our liquid database
• Key in the bottle details and click “Save”​

Setting up your Inventory List: > Editing bottle details

• At the sidebar, select your bar’s “Inventory List”
• Scroll through your inventory list or use the search bar to look for the bottle(s) in your inventory
• Note that only values that are underlined can be edited
• After editing, click on the Tick icon to save your changes

Items Received: > Adding Invoices

You can key in your purchases to keep track of your costs.

• At the sidebar, select “Items Received”
• Select “Add New” to add a new invoice
• Key in the relevant details of the invoice (including the date) as well as the details of your purchased items
• Once you are done, click “Save”

Items Received: > Editing Invoices

• At the sidebar, select “Items Received”
• You may search for your invoice by using the calendar function, or by searching the invoice number
• Once you have found your invoice, click “View”
• You may edit any underlined values, including the date, as well as add new bottles or delete items
• Once you are done with your edits, click “Save”
• You may delete an invoice by clicking “Delete” as well

Report Archive: > Editing & Downloading Reports

After generating reports from the BarOS app, you may view, edit, and/or download the reports in the web portal.

• At the sidebar, select “Report Archive” (you may use the calendar function at the top right to find the reports you wish to view)
• Select “View” on the report you wish to edit
• The “Bar Status” tab displays your bottles according to Bar Areas and Bar Sections, while “Par Level” shows you which of your bottles are below par
• Note that only values that are underlined can be edited, such as the opening and closing stocks, and any transfers​
• After editing, click on the Tick icon to save your changes
• When you are done with your edits, head back to the “Report Archive” page to download your report​ ​

Report Archive: > Change Log

BarOS keeps track of any and all changes made by users. This helps you and your staff to be accountable!

• At the sidebar, select “Report Archive” (you may use the calendar function at the top right to find the reports you wish to view)
• Select “View” on the report you wish to check
• Select the “Change Log” tab​

Bar Area: > Adding a Bar Area

• At the sidebar, select “Bar Area”
• Select “Add New” at the top right
• Key in the name of your new Bar Area
• Once you are done, click “Save”​

Bar Area: > Adding a Bar Section

• At the sidebar, select “Bar Area”
• Choose a Bar Area and click on the “+” sign on the right to add a new Bar Section
• Key in the name of your new Bar Section
• Once you are done, click “Save”​

Bar Area: > Adding / Moving / Deleting Bottles in a Bar Section

• At the sidebar, select “Bar Area”
• Choose a Bar Section and click on the “+” sign on the right to add a new bottle
• Use the search bar to find the bottle that you want to add
• Click “Add Bottle”
• If you would like to rearrange your bottles, use the “Drag and Move” icon located to the right of your bottle
• If you would like to delete bottles, click on the “x” sign located to the right of your bottle

Bar Analytic:

You can track your individual bottle sales against your total sales here.

• At the sidebar, select “Bar Analytic”
• Choose the date range you wish to check
• Use the search bar to find the category or individual bottle sales that you wish to track against your total sales
• You can also hover over the dots to see a detailed analysis

Settings: User Management (Admin User)

Here, you can add, remove, and/or edit the users in BarOS. An Admin User will have access to any and all Bar Areas and Sections.

• At the sidebar, select “Setting”, then “User Management”
• Click on “Add New User” at the top right
• Fill in the required details such as the new user’s name and e-mail, and create a password for that user
• Once you are done, click “Save”​

Settings: User Management (Basic User)

Here, you can add, remove, and/or edit the users in BarOS. You can limit a Basic User’s access to certain Bar Areas.

• At the sidebar, select “Setting”, then “User Management”
• Click on “Add New User” at the top right
• Fill in the required details such as the new user’s name and e-mail, and create a password for that user
• Make sure the user’s role is set to “Basic” and select which Bar Areas you want him/her to have access to
• Once you are done, click “Save”​

Settings: Email Notification Management

Here, you can register email addresses to receive reports generated from BarOS.

• At the sidebar, select “Setting”, then “Email Notification Management”
• Under “Registered Email for Report”, click on “Add New Account for this company” on the right
• Key in the relevant email address and click “Save”
• ​Note that all Admin Users will receive report emails, and you do not need a BarOS account to receive report emails